As time has gone on productivity in the workplace has started to decline with many more distractions tempting us than ever before and the typical workload increasing. For many of us, tasks and projects just seem to keep piling up and we become stressed trying to wade through the amount of work we have to complete. The solution to this? Work smarter, implementing some of these tips will help to increase your productivity so you can make the most of your work hours.
- Plan Ahead
One of the most simple things you can do to organise your work day is to make a to-do list. Sit down at the beginning of each day and think about what you need and want to achieve that day, and then write them down is a list in order of their priority, keeping urgent tasks at the top of your list will keep you reminded of them. Once you’ve completed a task tick it off the list to keep track of what you have and haven’t done so at the end of the day you can review what you have left to complete so you can put it back on your list for the next day.
- Tidy Up the Office
No one likes to work in a messy environment, if you wouldn’t want to live in an untidy home why would you want to experience that in a workplace. Unorganised stacks of paper piling up around the office isn’t very appealing and can actually cause a decline in morale. Having an unkempt office not only has an effect on your mood but it can also waste a fair bit of time, while you are searching through endless piles of paperwork you could be spending that precious time completing an important task.
- Task Batching
Avoid workflow disruption and complete similar or the same tasks consecutively, switching back and forth between different types of tasks can make you lose focus on what you’re trying to achieve. Batching tasks together ensures that you can pay the right amount of attention to what you’re trying to achieve by focusing on one task at a time.
- Healthy Eating Throughout the Day
When choosing your snack for the day opt for a healthy fruit and nut bar over a chocolate bar, junk food has a negative effect on not only your weight but your health too. How healthy you are also has a knock on effect on how much work you get done as those who are less healthy have more absences from work compared to those who are healthy. As well as spending less time at work your work performance suffers too when you eat unhealthily because you feel lethargic and unmotivated as a result.
- Remove Distractions
Before you start any important task take time to minimise the possibility of getting distracted, silence your phone, close your emails and turn off any other instant messaging. Of course there are always things out of your control and there may be an emergency or a call from a client you have to take, but if you can control it make the most of it.
Keep a bottle of water with you at all times, having this sitting on your desk will mean you don’t have to constantly get up to refill your tiny cup at the water cooler on the other side of the office. Staying hydrated will also keep you focused, if you don’t drink enough water you’ll start to get a headache and feel a lot less like working.
If you have loads of admin work that can be taken on by someone else then why not pass it on to someone else? If you can reduce the amount of less important work that is bogging you down you can focus more time on your projects that have priority. You can even outsource work to an agency that can take care of other work for you such as telemarketing and even appointment setting, they’ll take care of gathering all necessary and important information for you, pass it on and then make all the relevant appointments, this is particularly useful in a sales environment.
- Set Deadlines
When you set yourself deadlines for your projects you should give yourself less times than you think you need, you’ll push yourself to keep focused on your current work and stay motivated to complete it on time rather than picking it up and dropping it whenever and spending crucial time on other less important tasks.